First test DFS folder: Technology

I am still working on DFS and researching the best ways to implement this solution.

I have decided to try it at first with our current i: drives, just so that we can test the user experience, performance, replication, etc…

In that process, I would like to urge all of us to go through and do a “spring cleaning” – so to speak – on our shared drives. I would be happy to do this for all of you; Unfortunately, I don’t know what is useful, and what can be archived (and I’m usually happy to delete anything that could prove remotely useless, so it’s probably best that you do it ) I have seen some i: drives in excess of 12Gb. (that is only the i: drive, not to mention shared drives…). If I am holding our user base to a certain standard in not saving personal, or redundant data on their drives, It would only be fair that I  do the same with our department for the same purpose of using our resources wisely.

So, here is what I am asking of every person in Technology:

1. Go through your personal share ( i: ) drive
   • Find any data that is personal (pictures, music, videos), and move them to your computer hard drive. These have plenty of space, and should accommodate your personal data.
   • If your backup PST is bigger than 3Gb total, it is probably time to move some of that to longer term archive.  (I saw PSTs that are upwards of 7Gb), and think of compressing that PST. (http://support.microsoft.com/kb/289987)
   • Some have a whole “Install”  and ISO share in their i: drive. We have specific places that store this kind of stuff, and it would be completely redundant to store it twice, 3 times or more.
2. Go through the Technology shared drive ( k:\ and j: )
   
• This data is harder to go through, but I know for a fact that there is a lot of data that is archive material that is lingering in these shares. Some examples of what I’m referencing to are the following:
• a folder called : _Recovered in TechIS/Information Services (1.6 Gb)
• a folder called: Digitronics in Technology (5.8Gb), which seems to have really old Aeries data and information
• Tons of installers all over the place which are duplicates of what we already have elsewhere.
• If you find installers and ISOs that are useful and need them to be accessible, please put them in one folder, and let me know, and I’ll place them in our central repository of software \\do-tech\install$ and ISOs \\do-tech\isos$ , this way it’ll be more available to everyone who needs it, and we will be working smarter with our available space.

I know this is usually the last thing on everybody’s mind, as we are all busy with other things, but the fact of the matter is, maintaining our data is very necessary to maintain security, space, resources, and our sanity … (well at least mine if no one else’s)

Thank you for your consideration. I am available to help you out if you need any specific reports on any folders to help you go through this data more efficiently.

I sincerely hope that we will all take this seriously and do some significant cleanup in a timely manner.